PRIVACY POLICY

ADAM NARRATIVES LTD

Last Updated: 20 October 2026

Adam Narratives Ltd ("the Company", "we", "us" or "our") is committed to protecting personal information and respecting the privacy of everyone who visits our website, contacts us, engages our services or participates in our professional activities.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information, together with the rights individuals have under applicable data protection law.

Our approach is governed by the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 (PECR), and applicable amendments introduced by the Data (Use and Access) Act 2025.

This policy covers our website, business communications, film production, documentary projects, actor preparation, Arabic dialect coaching, cultural and costume consultancy, translation, subtitling, post-production and related professional services.

Legal Name: Adam Narratives Ltd

Company Registration Number: SC857406

Registered In: Scotland, United Kingdom

Registered Office: Adam Narratives Ltd, Hill Street, New Town, 3rd Floor, Edinburgh, Scotland, EH2 3JP

Business Location: St Andrews, Fife, Scotland

Website: https://adamnarratives.co.uk

Privacy Contact: contact@adamnarratives.co.uk

Adam Narratives Ltd provides specialist services to film, television, documentary and other creative productions.

For information collected and processed for our own business purposes, we generally act as a data controller.

When processing personal information on behalf of a production company or client under their documented instructions, we may act as a data processor. The applicable contractual arrangements determine our responsibilities in those circumstances.

Privacy enquiries can be submitted using the contact details above.

Depending on the nature of our relationship with you, we may collect the following categories of personal information.

• Full name and professional title.
• Email address and telephone number.
• Postal or business address.
• Company or production affiliation.
• Professional biography and relevant career information.

• Professional enquiries and correspondence.
• Quotations, agreements and contracts.
• Invoices and payment records.
• Billing information and relevant transaction details.
• Records of professional services and deliverables.

Where relevant to an authorised engagement, we may process:

• Scripts, dialogue and production notes.
• Audio recordings, photographs and video footage.
• Translation and transcription materials.
• Subtitle files and post-production records.
• Actor preparation and dialect coaching notes.
• Costume and cultural research materials.
• Casting-related information supplied for a project.
• Communications involving cast, crew, contributors and production representatives.

Such materials may contain personal information about people who are not direct clients of the Company.

Depending on our website configuration, information may include:

• IP addresses.
• Browser and device information.
• Website access and diagnostic records.
• Information submitted through contact forms.
• Cookie preferences and information collected through permitted website technologies.

Certain production materials may contain information concerning health, ethnicity, religious beliefs or other legally protected characteristics.

We process such information only where necessary and where an appropriate lawful basis and additional legal condition apply.

Criminal offence information, where relevant, is subject to separate legal safeguards.

Participation in a production does not automatically constitute consent to unrestricted processing or public disclosure of personal information.

We may obtain information:

• Directly from individuals.
• Through website enquiries and correspondence.
• From clients and production companies.
• From authorised representatives and collaborators.
• Through professional networking and publicly available industry sources.
• From contractors and service providers involved in authorised engagements.

Where we obtain information indirectly, we provide appropriate privacy information within the legally required timeframe unless a lawful exemption applies.

We process personal information for legitimate and clearly defined business purposes.

These include:

Responding to Enquiries

To answer questions, discuss projects and provide quotations.

Lawful basis: Legitimate interests or steps requested before entering into a contract.

Providing Professional Services

To undertake actor preparation, dialect coaching, cultural consultancy, translation, subtitling and other agreed services.

Lawful basis: Contract, where applicable to the individual, or legitimate interests or another appropriate basis.

Managing Productions

To coordinate professional engagements, maintain project records and deliver authorised work.

Lawful basis: Contract or legitimate interests, depending on the circumstances.

Financial Administration

To manage payments, invoices, accounting and statutory records.

Lawful basis: Contract and legal obligation, as applicable.

Professional Communications

To maintain relevant business relationships and communicate with clients and collaborators.

Lawful basis: Legitimate interests.

Marketing

To send promotional information where legally permitted.

Lawful basis: Consent where required, or another applicable lawful basis.

Security and Legal Compliance

To protect business information, prevent misuse, comply with legal obligations and establish or defend legal claims.

Lawful basis: Legitimate interests, legal obligation or another applicable basis.

Where legitimate interests are relied upon, we consider the necessity of processing and its potential impact on individuals.

Additional legal conditions apply where special category or criminal offence information is processed.

Our work may involve confidential or unreleased creative materials, including scripts, production footage, recordings, performance notes, dialogue, translations and other project information.

We process these materials only for authorised professional purposes and in accordance with applicable contractual and legal obligations.

Access is limited to individuals who require the information for legitimate project purposes.

Where required, appropriate confidentiality and data processing agreements are established.

Confidential production materials are not automatically available for public promotion, portfolio use or social media publication.

Any public disclosure must comply with applicable contractual, intellectual property, confidentiality and data protection requirements.

We may share relevant personal information with:

• Authorised production companies and filmmakers.
• Professional contractors and collaborators.
• Website, communications and IT service providers.
• Accountants, banks and payment providers.
• Legal and professional advisers.
• Regulators and public authorities where disclosure is lawful or required.

Information is shared only where reasonably necessary for an appropriate purpose.

Where service providers process personal information on our behalf, appropriate contractual safeguards are used where required.

We do not sell personal information.

Our international professional activities may involve transferring personal information outside the United Kingdom.

Where UK data protection transfer restrictions apply, we use a lawful transfer mechanism.

Depending on the circumstances, this may include UK adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to recognised standard contractual clauses, or another legally permitted safeguard or exception.

Where required, we assess transfer risks and implement appropriate additional protections.

Individuals may contact us to request further information about safeguards relevant to their personal information.

We take reasonable and proportionate technical and organisational measures to protect personal information.

Depending on the nature of the information, these may include:

• Access restrictions.
• Password protection and authentication.
• Secure storage and file-sharing arrangements.
• Device security.
• Confidentiality obligations.
• Appropriate backups and recovery procedures.
• Secure disposal of information.

No electronic system can be guaranteed completely secure.

Where a personal data breach occurs, we assess the incident and make notifications to the relevant authority and affected individuals where required by law.

We retain personal information only for as long as necessary for the purposes for which it was collected.

Retention decisions take account of:

• The nature and sensitivity of the information.
• The purpose of processing.
• Applicable legal and accounting obligations.
• Contractual requirements.
• Relevant limitation periods.
• Ongoing professional engagements.
• Client instructions where we act as a processor.

Accounting and tax records are retained for applicable statutory periods.

Production files may be subject to project-specific archiving, return, deletion or retention requirements.

Where personal information is no longer required, we take reasonable steps to delete, anonymise or securely dispose of it.

Our website may use cookies and similar technologies for essential functionality, security, preferences and, where enabled, performance measurement.

Strictly necessary technologies may operate without consent where a legal exemption applies.

Where consent is required for optional cookies or similar technologies, we seek appropriate consent before using them.

Visitors should be given clear information about relevant technologies and available choices.

Cookie preferences may also be managed through browser settings, although disabling certain technologies may affect website functionality.

Where required, further details of the actual technologies used, their providers, purposes and duration will be provided through the website's cookie information or consent mechanism.

We may communicate with clients and professional contacts about relevant services, projects and business opportunities.

Electronic marketing communications are sent in accordance with applicable UK data protection and electronic marketing requirements.

Where consent is required, it is obtained before sending marketing communications.

Where another lawful permission applies, we comply with its conditions, including applicable opt-out requirements.

Individuals have the right to object to processing of their personal information for direct marketing at any time.

When this right is exercised, we stop processing their information for direct marketing.

Marketing consent may also be withdrawn at any time.

Certain creative productions may involve children or young people.

Where we process children's personal information, we apply appropriate safeguards reflecting their age, vulnerability and the circumstances of the project.

Where legally required, we obtain appropriate consent or other lawful authorisation.

Relevant safeguarding, production permissions and contractual requirements are considered.

Our website is not primarily directed at children, and we do not intentionally invite children to submit sensitive personal information through general business enquiry forms.

Subject to applicable legal conditions and exemptions, individuals may have the right to:

• Access their personal information.
• Request correction of inaccurate information.
• Request erasure in applicable circumstances.
• Request restriction of processing.
• Object to processing based on legitimate interests.
• Object to direct marketing.
• Request data portability where applicable.
• Withdraw consent where processing relies on consent.
• Exercise rights concerning qualifying solely automated decisions.

These rights are not absolute and may be subject to lawful restrictions.

Requests may be submitted to:

contact@adamnarratives.co.uk

We may request proportionate information to verify identity before disclosing personal information.

We respond within the applicable statutory timeframe and explain any lawful extension, restriction or refusal.

We do not currently use solely automated decision-making that produces legal or similarly significant effects on individuals in connection with ordinary website enquiries or professional engagements.

If this changes, we will provide the information and safeguards required by applicable law.

Certain information may be necessary to prepare contracts, deliver services, process payments or comply with legal requirements.

Where information is legally or contractually required, we explain the requirement where appropriate.

Failure to provide necessary information may prevent us from entering into or fulfilling an engagement.

Providing information for optional marketing activities is voluntary.

Our website may link to external websites, professional platforms, social media services, film festivals and other organisations.

These third parties may operate under separate privacy policies.

We encourage visitors to review their privacy practices before providing personal information.

Where third-party content is embedded directly into our website, relevant privacy and cookie obligations are considered separately.

Individuals may raise concerns or complaints about our handling of personal information.

Complaints should be submitted to:

contact@adamnarratives.co.uk

We provide a route for receiving data protection complaints and handle them in accordance with applicable legal requirements.

We acknowledge receipt of a data protection complaint within 30 days.

Without undue delay, we take appropriate steps to investigate the complaint and respond to the issues raised.

We keep complainants informed as required and communicate the outcome of our investigation.

Individuals may also complain to the Information Commissioner's Office.

Information Commissioner's Office (ICO)

Website: https://ico.org.uk

Telephone: 0303 123 1113

We review this Privacy Policy periodically and update it when our activities, information practices or applicable legal requirements change.

Material changes are communicated where required by law.

The latest version is published on our website with its revision date.

For privacy enquiries, data protection requests or complaints:

Adam Narratives Ltd

Registered in Scotland — Company No. SC857406

Registered Office: Adam Narratives Ltd, Hill Street, New Town, 3rd Floor, Edinburgh, Scotland, EH2 3JP

Business Location: St Andrews, Fife, United Kingdom

Email: contact@adamnarratives.co.uk

Website: https://adamnarratives.co.uk

© 2026 Adam Narratives Ltd. All Rights Reserved.